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Tuition and Fee Policy

2018-2019
 
Thank you for your interest in our learning community. Recognizing you as the primary educators of our students, we embrace you as partners in the entire educational process.
 
Our Parish Business Office will invoice and collect tuition and fees. The Admissions Office will inform the Parish Business Office of each new enrollment. If you have any questions or concerns regarding your school invoice, please contact Cindy Luetje, Tuition and Fee Coordinator, at the Parish Business Office: (847-582-2505) or (cluetje@churchofstmary.org).
 
Application Fee for New Families
  • New student applications are accepted throughout the year depending on class availability.
  • If you are enrolling your family for the first time at the School of St. Mary, the Application Fee for each new family is $300, regardless of the number of children. This non-refundable fee must be in the form of a check made payable to the School of St. Mary and sent to the address below:
School of St. Mary
Attention: Admissions
900 West Everett Road
Lake Forest, Illinois 60045
 
Re-Enrollment Fee for Current Families
  • If you are enrolling a sibling of a current student, there is no additional Application Fee.
  • The online Re-Enrollment Application and a $200 returning family fee is due March 1, 2018.
  • For families who re-enroll after March 1, 2018, the Re-Enrollment fee is $300.
  • This non-refundable fee must be in the form of a check made payable to the School of St. Mary and sent to the address below:
School of St. Mary
Attention: Admissions
900 West Everett Road
Lake Forest, Illinois 60045
 
Comprehensive Fees
  • The Parish Business Office will invoice all families for comprehensive fees on or around March 15, 2018.
  • All comprehensive fees are due April 1, 2018.
  • Comprehensive fees are non-refundable.
Tuition Payment Plans
The Parish Business Office will invoice all families for tuition according to the plan each family selects on the New Family Application or Re-Enrollment Application. The plans are as follows:
  • One Payment: Due by July 1, 2018.
  • Ten Equal Payments: Due by the 1st of the month, according to the following schedule:
    • July 1, 2018
    • August 1, 2018
    • September 1, 2018
    • October 1, 2018
    • November 1, 2018
    • December 1, 2018
    • January 1, 2019
    • February 1, 2019
    • March 1, 2019
    • April 1, 2019 = final tuition payment
PAYMENT METHODS
  • Families are encouraged to make all payments via their ParentsWeb FACTS Online Payment Account.
  • Login to your ParentsWeb account from the School Website.  Click Login to RenWeb ParentsWeb at the very top of the landing page.
  • The following online payment processing fees apply per transaction:
    • Credit Card - up to 3.75%
    • Debit Card - up to 3.75%
    • Checking or Savings Account - $.85
 
EXTRACURRICULAR ACTIVITY CHARGES
The school offers a rich variety of extra-curricular activities for additional fees.
  • Families must pay in full via their ParentsWeb FACTS Online Payments for extracurricular offerings prior to the start of the activity.
  • Families who are not current with tuition payments may not register for extracurricular activities.
TUITION AND FEE DELINQUENCY
All families are responsible for fulfilling their tuition obligation to the School of St. Mary on a timely basis. Should you have difficulty meeting tuition payments, it is your responsibility to notify the Parish Business Office in order to make special arrangements and adjustments to your tuition plan.
 
Payment is due on the date specified in the Payment Schedule. If you choose to delay payment beyond payment schedule date, you are also choosing to interrupt your child/children's attendance at the school. You are also choosing to interrupt your child/children's participation in athletic and extracurricular activities.
 
Accounts must be current by the following dates:
  • August 17, 2018
  • November 1, 2018
  • January 1, 2019
  • March 1, 2019
Furthermore, the school will not release official records until families have completed all financial obligations. If the parish has granted financial assistance to a family, the assistance award cannot be applied if tuition or fees are past due.
 
TUITION BALANCE AND ENROLLMENT
In the event of delinquent tuition or outstanding fee balances during the re-enrollment period for the subsequent academic year, the registration and enrollment will be placed on hold. All tuition and fees from current academic-year must be paid-in-full prior to re-enrollment.
 
PARISHIONER RATE
The parishioner rate for school tuition is available to those Roman Catholic families who are registered and participating members of the Church of St. Mary. In addition to being registered, the families must also regularly participate in Sunday Mass at the Church of St. Mary while supporting the mission of the parish by donating their time, talent, and financial resources. Financial donations in the church Sunday offertory can be made through the use of the parish offertory envelope system or Give Central. Families who benefit from the parishioner rate for the school must regularly contribute to the offertory collection of the parish. Families new to both the Church of St. Mary and School of St. Mary will be charged the non-parishioner rate for the first six months of student attendance at the school. At that time, the Business Office will review the level of active participation in that six month time period, communicate with these families who are active parishioners and adjust the balance of tuition for the remainder of the school year. The final determination on active parishioner status and tuition rate rests with the Pastor of the Church of St. Mary. Please understand that the average actual cost of educating a student at the School of St. Mary is $7,990. The School of St. Mary Parents’ Association Annual Fund and the Church of St. Mary subsidy offset the difference between tuition and actual educational costs. Active parishioners of St. Patrick Church are eligible for the parishioner rate with the approval of their Pastor.
 
REFUND POLICY
The school offers faculty and staff contracts as well as purchases materials based upon the March student enrollment.
  • Both new and returning students are required to pay non-refundable registration and comprehensive fees.
  • For students who withdraw from the School of St. Mary, the Parish Business Office will only process tuition refunds if the family moves out of Lake County.
  • Tuition is required for any month in which a student is in attendance, regardless of the number of days.
  • Tuition is non-refundable for a family who remains in Lake County but withdraws students from the School of St. Mary.